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Details for Position 0080159T

Position Number: 0080159T
Title: Academic Support (Educational Sp)
Hiring Unit: College of Social Sciences - Dean's Office (International Programs)
Location: Manoa
Date Posted: June 30, 2017
Closing Date: July 18, 2017
Salary Information: Salary commensurate with qualifications and experience.
Full Time/Part Time:
  Full Time
  Temporary - Not to Exceed: June 30, 2018
Other Conditions: To begin approximately August 2017, subject to position clearance and availability of funds. Annually renewable, subject to performance, funding and program need.
Duties and Responsibilities:
  Provides program support for the College of Social Sciences’ international programs designed to promote education for a dynamic knowledge based economy and the principles of global citizenship. Responsible for support in developing short-term programs and other joint efforts including conferences and semester-abroad programs and tours both in state and out of state with institutional partners and executing these efforts when agreed upon. Negotiates academic exchange agreements, contracts, and grants with international institutions under the instruction of the Dean. Promotes, develops, and implements dynamic academic experiences for students through international learning activities incl. study abroad, global student research, intern'l internships/fellowships. Coordinates protocol activities, seminars and conferences. Works with students and faculty on matters of international interest, coordinating extra-curricular activities. Develops orientation materials and conducts orientation program and campus tour for incoming and outgoing students relating to programs. Works with campus units including Outreach College, Office of Admissions, Conference Center, Manoa International Exchange, Office of International Student Services, Study Abroad, Graduate Division, on behalf of the College. Coordinates meetings and campus visits for international officials and visitors and provides background information to CSS team. Meets with foreign officials and visitors and assists with hosting as needed. Responsible for preparing, reviewing, coordinating, evaluating and promotional support for proposed and current international agreements. Assures that established procedures for review, approval and compliance are followed. Prepares updates and maintains records and reports related to international agreements, conferences and programs. Develops and prepares information materials and presentations for students and faculty on international exchange and scholarship opportunities. Attends faculty and student orientations and other events on various campuses to provide and gather information on international and scholarships opportunities. Responds to requests for information about CSS’s international programs and activities. Creates brochures and informational materials about program and services at the CSS. Collects information and prepares briefings, reports and Powerpoint presentations. Assists in developing and implementing UHM/CSS policies and procedures. Collects, evaluates and maintains information regarding and maintains communication with foreign institutions and their programs. Supervises student and/or graduate assistants. Creates, reviews, and processes expenditure requests and monitor funding levels for special projects and initiatives. Provides support using financial systems such as RCUH, Kuali, and Student Employment. Works outside of the normal working hours, including evening, weekends, and holidays, as needed and directed. Other duties as assigned
Minimum Qualifications:
  Possession of a baccalaureate degree in business, arts and sciences, education, or related field and 3 year(s) of progressively responsible professional experience with responsibilities for student services, international, business, or related administrative support; or equivalent education/training or experience. Considerable working knowledge of principles, practices and techniques in the student services, international, business, or related administrative support as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with student services, international, business, or related administrative support. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals. Demonstrated ability to operate a personal computer and apply word processing software. For supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations. Any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated. Working knowledge of project management. Working knowledge of budgeting and procurement. Working knowledge of academic marketing. Ability to attend events outside of normal business hours; which may include nights, weekends, and holidays as needed and directed. Ability to develop and maintain various data bases for projects or programs. Ability to prepare budgets and monitor expenditures. Ability to exercise judgment, tact and discretion in applying and explaining policies and procedures. Ability to communicate effectively, both orally and in writing, with the general public, faculty, University, state and federal officials. Ability to follow oral and written instructions. Ability to travel independently to various locations in a timely manner. Fulfilled by possession of valid State of Hawaii Driver's License (class 3), valid comparable driver's license, or use of other means of transportation which meets position needs.
Desirable Qualifications:
  Multicultural and/or multilingual experience working with people from China, Japan, Korea, or other Pacific and Asian populations. Experience in presentation, graphic, database and other related software as demonstrated by work experience and/or portfolio of works. Demonstrated ability in cross-cultural communication. Knowledge of methods, materials, procedures and techniques of developing and conducting international exchanges and student exchange opportunities. At least one year of work experience in a college or university, government agency, or large private organization with work in student services, international, business or administrative support. Demonstrated ability in developing and carrying out international exchange and cooperative agreements.
To Apply: Submit cover letter indicating how you satisfy the minimum and desirable qualifications, UH Form 64A (attach resume), names, phone number and email addresses of 3 professional references, resume and official transcripts (copy acceptable with original to follow at time of hire). Application materials may be submitted: 1) Apply online at for position number 0080159T by 4:30pm (HST) on 07/18/17. 2) via mail to: University of Hawaii, College of Social Sciences, Attn: Dean Gushiken, 2500 Campus Road, Rm 310, Honolulu, HI 96822. Applications will not be returned. Incomplete applications will not be considered. Applications sent via the mail must be postmarked by the closing date.
Inquiries: Jackie Smith; 808-956-6070;